PROGRAM ADVERTISEMENTS
Exhibitors and Advertisement Packet
The 2012 conference program booklet contains detailed information on sessions, workshops, and related
events held during the conference. All individual and institutional members plus non-member invitees and
participants receive a copy. Circulation approx. 600 for 2012 annual meeting (Washington, DC).
Publication Schedule
The Annual Meeting Program is distributed to all attendees at the 2012 annual meeting (held on April 11-15,
2012).
Closing Dates
January 1 (for insertion orders and ad artwork)
Rates
Half page $100
Full page $200
Mechanical Specifi cations
Size Inches
(W x H)
Full page vertical 4.75” x 8”
1/2 page vertical 4.75” x 4”
Line Screen
Black and white line screen: 100 lpi
Color line screen: 100 lpi
Image Resolution
Support/linked grayscale images can be no
less than 300dpi (900dpi for line art).
Artwork
Uncompressed press-ready Adobe PDF files created in Acrobat Distiller, with all fonts and
high-res images embedded-are preferred. Art may be sent by email attachment to the Secretariat if the file does not exceed 10 MB. CDs formatted for PC or Macintosh, cameraready art/veloxes are also acceptable.
Additional Charges
Ad preparation costs will be billed at a minimum of $25 per change. This includes
design, typesetting, and alterations.
SPONSORSHIP OPPORTUNITIES
The AAAS welcomes sponsors for its 2012 Annual Meeting. Many opportunities exist for publishers to highlight
new releases or for universities to showcase departments in the form of coff ee breaks or receptions. For additional
information, please contact 217-333-3736.
Past sponsorships include:
- Coffee break/book signing in the exhibit room
- Reception to highlight the expansion of an Asian
- American Studies Program or new publication
- Joint sponsorship for the closing night Awards Reception
EXHIBITOR INFORMATION
Booth & Display Area Information
We have chosen an exhibit area in the Capital Hilton that is centrally located to all conference activities and can be secured during off -hours. The exhibit room will only be accessible beginning Wednesday, April 11, 2012 from 1:00 p.m. to 5:00 p.m., and during the hours of 8:30 a.m. to 5:00 p.m. on Thursday, Friday, and Saturday. The assignment of tables will be available upon your arrival. Each draped 6’ table will have two chairs and a wastebasket. Tables will be placed around the perimeter of the room or adjacent to food service areas to provide high foot traffi c.
Payment & Reservations
For book exhibitors/non profi t exhibitors the fee for each 6’ table is $275. For commercial exhibitors the fee for each 6’ table is $325. The AAAS accepts checks, money orders and credit card payments. Your payment should reach us by 1 February 2012 to hold your reservation. If you are certain you will be attending and wish to be listed in the offi cial program, you need to confi rm in writing by 15 January 2012 (this includes any exhibitor who will be displaying
books but not physically attending). If you cannot attend the conference but wish to exhibit and sell your books for the duration of the conference, you may do so by reserving an unattended table. A $105 fee is charged for this service. You must send 2 copies of each title and any order forms to the Secretariat by 1 February 2012. Please be aware that AAAS cannot be responsible for unattended table materials.
Your registration as an exhibitor includes ONE conference registration for admittance to the conference sessions or receptions. Any additional table representatives must be a registered conference participant to gain admittance or participate as a panelist. Provisions have been made for one-day registration to accommodate partial attendance during the conference.
Please contact Pia Sengsavanh ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it. ) with questions on price or booth arrangements.