Current List of Exhibitors 2010
American Literature Initiatives
Asian/Pacific/American Institute at New York University
Coffee House Press
Duke University Press
Johns Hopkins University Press
Kaya Press
New York University Press
San Jose State University
Stanford University Press
Steven Doi Books
Temple University Press
UCLA Asian American Studies Center
University of Illinois Press
University of Minnesota Press
University of Washington Press
University of California Press
One of the Association's most visible and exciting activities is its annual conference. In Austin, Texas at the Omni Austin Hotel Downtown, April 7-11, 2010, the AAAS annual meeting will attract Asian Americanists from all disciplines and diff erent regions of the country. The annual meeting will highlight current scholarly research and developments within the fi eld and bring together experts and professionals with an interest in the fi eld. Make plans to join us in the Lone Star State and be part of the 2010 Annual Meeting!
Booth & Display Area Information
We have chosen an exhibit area in the Hilton Waikiki Prince Kuhio Hotel that is centrally located to all conference activities and can be secured during off -hours. The exhibit room will only be accessible beginning Wednesday, April 7, 2010 from 1:00 p.m. to 5:00 p.m., and during the hours of 8:30 a.m. to 5:00 p.m. on Thursday, Friday, and Saturday. The assignment of tables will be available upon your arrival. Each draped 6’ table will have two chairs and a wastebasket. Tables will be placed around the perimeter of the room or adjacent to food service areas to provide high foot traffic.
Payment & Reservations
The fee for each 6' table is $255. The AAAS accepts checks, money orders and credit card payments. Your payment should reach us by 15 January 2010 to hold your reservation. If you are certain you will be attending and wish to be listed in the offi cial program, you need to confi rm in writing by 1 January 2010 (this includes any exhibitor who will be displaying books but not physically attending). If you cannot attend the conference but wish to exhibit and sell your books for the duration of the conference, you may do so directly through The Scholar’s Choice. Please contact piaseng@illinois.edu for more information on this option. Please be aware that AAAS cannot be responsible for unattended table materials. Your registration as an exhibitor does NOT admit you to the conference sessions or receptions. You must be a registered conference participant to gain admittance or participate as a panelist. Provisions have been made for one-day registration to accommodate partial attendance during the conference. If you are presenting a paper or serving as chair or discussant, you must also be a member of the Association. Please contact Pia Sengsavanh (piaseng@illinois.edu) or Genevieve Clutario (gclutario@gmail.com) with questions on price or booth arrangements.
EXHIBITOR TIMELINE
5 April 2010 -
Exhibitor can arrange shipment of materials/books to:
Omni Austin Hotel Downtown
700 San Jacinto at 8th Street
Austin, TX 78701.
Mark or note: "Hold for: (Name of exhibitor), Association for Asian American Studies Conference - 4/7/2010, Number of Boxes (# of #)."
Please note that the hotel does not have an exceptional amount of storage space, and can only hold materials for three (3) days prior to the conference. Materials can be transported to and stored in the exhibitor room on Wednesday, 7 April 2010. Again, please do not have materials shipped earlier than 5 April 2010.
7 or 8 April 2010 -
Exhibitor must check in at the registration desk to pick up nametag and table assignment. Set up is from 1:00 p.m. to 5:00 p.m. on Wednesday and after 8:30 am on Thursday. Do not rearrange the table assignments - some exhibitors have special needs for which prior arrangements were made.
8-10 April 2010 -
Exhibit area is open from 8:30 a.m. to 5:00 p.m. Be aware that the Association cannot be responsible for any unattended table or possible loss of goods/books. If you have a problem and need assistance with your display area, please visit the registration desk. Coff ee breaks/refreshment services will be scheduled throughout the conference to encourage participants to visit the exhibit area.
11 April 2010 -
Exhibitor must break-down exhibit. The exhibit room offi cially closes at 10:00 a.m. We ask that you pack your books/materials by this time. Again, the Association is not responsible for any boxes left in the exhibit area for which no shipping arrangements have been made. The Hotel has stated that any materials that remain at the hotel after 10 days of event's conclusion will be discarded at the hotel's discretion.
PROGRAM ADVERTISEMENTS
Program Booklet dimensions: 5 1/2" W x 8 1/2" H
The 2010 conference program booklet contains detailed information on sessions, workshops, and related events held during the conference. All individual and institutional members plus non-member invitees and participants receive a copy. Circulation approx. 600 for 2010 annual meeting (Austin, Texas).
Publication Schedule
The Annual Meeting Program is distributed to all attendees at the 2010 annual meeting (held on April 7-11, 2010).
Closing Dates
January 1 (for insertion orders and ad artwork)
Rates
Half page $100
Full page $200
Mechanical Specifi cations
Full page vertical 4.75" W x 8" H
1/2 page vertical 4.75" W x 4" H
Line Screen
Black and white line screen: 100 lpi
Color line screen: 100 lpi
Image Resolution
Support/linked grayscale images can be no less than 300dpi (900dpi for line art).
Artwork
Uncompressed press-ready Adobe PDF fi lescreated in Acrobat Distiller, with all fonts and high-res images embedded-are preferred. Art may be sent by email attachment to the Secretariat if the fi le does not exceed 10 MB. CDs formatted for PC or Macintosh, cameraready art/veloxes are also acceptable.
Additional Charges
Ad preparation costs will be billed at a minimum of $25 per change. This includes design, typesetting, and alterations.
Please send all materials to:
AAAS Secretariat
1208 W. Nevada
Urbana, IL 61801
SPONSORSHIP OPPORTUNITIES
The AAAS welcomes sponsors for its 2009 Annual Meeting. Many opportunities exist for publishers to highlight new releases or for universities to showcase departments in the form of coff ee breaks or receptions. For additional information, please contact 217-333-3736.
Past sponsorships include:
- Coffee break/book signing in the exhibit room
- Reception to highlight the expansion of an Asian American Studies Program or new publication
- Joint sponsorship for the closing night Awards Reception