AAAS CONFERENCE SCHEDULES
AAAS 2007 Conference - New York City, NY
Please click here to download the 2007 conference booklet
AAAS 2008 Conference - Chicago, IL
Please click here to download the 2008 conference booket
AAAS 2009 Conference - Honolulu, HI
The 2009 conference schedule and booklet will be posted at a later date.
PRESENTER AND CONFERENCE FAQs
Q: What accommodations are available for presenters and attendees with disabilities?
A: If you require accessibility assistance due to wheelchair use or hearing impairments, please contact the Secretariat with requests by filling out our online contact form.
Presenters can accommodate fellow attendees with disabilities by offering handouts in accessible format. This includes: 1) at least two copies of your handouts in large print and, 2) at least 2 computer disks containing your handouts in text files so that it may converted to Braille if requested. For assistance with making handouts in alternate format, refer to the TASH website under the heading of http://www.tash.org/tash2005/speakers/materials.htm Making Your Handout Materials Accessible
Whenever possible, please use large print and use language that is appropriate for a wide variety of audience participants.
Q: Will badges and program booklets be mailed?
A: No, badges and conference programs will not be mailed in advance of the conference.
Q: Where and when do I pick up my badge?
A: You can pick up your badge and conference materials at the on-site registration desk on-site beginning Wednesday, April 22, 2009. You can also pay registration and membership fees directly on-site at the conference.
Q: When will registration be open?
Wednesday, April 22: 1:00PM - 5:00PM
Thursday, April 23: 8:00AM - 5:00PM
Friday, April 24: 8:00AM – 5:00PM
Saturday, April 25: 8:00AM – 12:00PM
Q: How can I get a formal invitation letter for my VISA application?
A: You can request this letter from AAAS by contacting vm54@cornell.edu or ssh13@cornell.edu.
Q: What are the registration requirements for presenting at the conference?
A: It is Association policy that all conference participants must be members of AAAS. If you are not an association member at the time of the submission deadline of October 31, 2008, you will have until January 1, 2009 to join by sending your payment and completed annual membership form to The John Hopkins University Press, the publisher of the association’s journal. The membership form is available on the AAAS website by clicking here.
NOTE: Paper presenters and discussants must pay the conference registration fee prior to the conference in order to be included in the printed conference program.
Cash, personal check, and credit cards (VISA, MC, American Express, Discover) are all accepted.
Q: What is the cancellation policy?
A: All registrants who cancel prior to the conference or do not attend the conference forfeit their entire registration fee. Once you submit your registration you are not entitled to a refund. Please remember that canceling your conference registration does not automatically cancel your hotel and travel arrangements, individuals are responsible for canceling their own hotel and travel reservations.
Q: What is the Anita Affeldt Graduate Fund and why should I donate?
A: The Anita Affeldt Graduate Fund was officially begun in 2004 in honor of Anita Affeldt. The Secretariat of the Association for Asian American Studies has been located in Cornell University's Asian American Studies Program for many years. Anita Affeldt, the Administrative Manager of the Asian American Studies Program, also took on that function in relation to the business of the Secretariat. Her enormous contributions to AAAS over more than a decade were recognized through the creation of this fund. The fund defrays financial expenses for graduate students each year by covering hotel expenses and waiving the conference registration fee. Donations made to the fund are tax deductible, and may be given in any amount. A separate area exists on both the conference registration form and membership form to donate to the fund. Payments can also be made to: AAAS, Cornell University, 420 Rockefeller Hall, Ithaca, NY 14853-2502.
Q: If I am unable to attend, how can someone take my place at the conference?
A: Substitutions are allowed by email request submitted to the 2009 Program Committee Chairs. You may submit your request via e-mail, fax or regular/overnight mail; e-mail: vm54@cornell.edu; fax: 607-254-4996; AAAS, Cornell University, 420 Rockefeller Hall, Ithaca, NY 14853-2502.
Travel and Housing Questions
Q: Where can I find information on the conference hotel?
A: The Hilton Waikiki Prince Kuhio Hotel is the officially endorsed hotel for 2009. Please visit: www.WaikikiPrinceKuhio.com for more information.
Q: Is transportation available to and from the airport? What types of local transportation exist?
A: By car: From the Honolulu International Airport (HNL) take H1 East toward Honolulu, take the Punahou Street exit (#23), turn right onto S. Beretania Street, left onto Kalakaua Avenue, left onto Kealohilani Avenue, left onto Kuhio Ave. The Hilton Waikiki Prince Kuhio is located on the left corner of Kuhio Avenue and Liliuokalani Street offering valet-only parking.
HONOLULU INTERNATIONAL AIRPORT
Distance from Hotel: 9.32 miles
Drive time: 18 Minutes
Transportation to and from the Airport
Bus Service $9.00 USD
Limousine $50.00 USD
Rental Car $40.00 USD
Taxi $30.00 USD
For details on local transportation, visit:
http://www.thebus.org/
Q: Is parking available?
A: Parking is not included in your registration fee. The hotel offers valet parking for local day attendees at $10.00. Hotel guest valet parking rates are $20.00.
General Conference Questions
Q: What is the expected attendance?
A: Attendance for 2009 is expected to exceed 500 attendees.
Q: What types of A/V are available for panel sessions?
A: If you requested any audio-visual equipment in your initial proposal, it will be available for your panel in the designated room. AAAS provides TV/VCR/DVD, overhead and slide projectors. We have a limited number of LCD projectors for panels. Please note that the deadline to request use of these projectors is October 31, 2008. If you did not contact the Secretariat about your request for an LCD projector, these will not be available for your session. If you would like to bring your own equipment, please contact the Secretariat for pricing arrangements. The hotel does not allow attendees to use their own equipment unless prior arrangements are made with the in-house A/V company. A set-up and operational fee is charged for personal equipment in the meeting room.
Q: Are meals included in the cost of registration?
A: No meals are included in the registration cost. The hotel has an on-site restaurant, Mac 24-7, for breakfast and lunch. Hors d'oeuvres will be served at conference receptions and at the Awards Ceremony on Saturday, April 25, 2009.
Programming Questions
Q: When are the caucus and committee meetings scheduled?
If you wish to convene a caucus meeting at the 2009 conference in Hawaii, please let us know by January 15, 2009 so we can schedule a meeting place and time for you and your colleagues. Contact ssh13@cornell.edu to notify us of your request.
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*Note: After this date, only those who have made specific requests for caucus meeting space will be assigned breakout rooms. Others who wish to hold caucuses may do so in an unofficial capacity in the hotel reception area or off-site. The AAAS offers a bulletin board at the registration desk to post announcements for those who wish to host caucus meetings but have not made official arrangements with the Secretariat or the Program Committee.
