General Guidelines for 2009 AAAS Conference Submissions
AAAS Membership and conference registration
It is
Association policy that all conference participants must be
members of AAAS. If you are not an association member at the
time of the submission deadline of October 31, 2008, you will
have until January 1, 2009 to join by sending your payment and
completed annual membership form to The John Hopkins University
Press, the publisher of the association’s journal. The membership
form is available on the AAAS website by clicking
here.
NOTE: Paper presenters and discussants must pay the conference registration fee prior to the conference in order to be included in the printed conference program.
Limited
Submissions and Panel Preference
In order to be able to present a diverse program with multiple voices and topics, it is the policy of the Association that participants are limited to presenting only one paper per meeting. If you plan to submit more than one paper and/or panel proposal, please indicate your preference and priority. It is allowable to present one paper and participate in one other session in a different capacity (Roundtable facilitator or Chair or Discussant of a second panel session). If you are submitting a single paper, please indicate whether you would be willing to chair the session in addition to presenting your paper.
NOTE: In order to encourage multiple types of sessions, those participating in workshop or roundtable sessions are also allowed to present a formal paper in another panel. AAAS only allows a participant to present ONE formal paper per conference.
Session length, submission guidelines and enclosures: All sessions
Each
session is limited to one and a half hours. All submissions
should be typed and double-spaced. All submissions should
be accompanied by the submissions form (“Form for All
Conference Submissions” downloadable from the AAAS website:
www.aaastudies.org, or via on-line submissions process) and
a brief, two-page vitae for each participant. All
notifications and announcements will be made by e-mail.
Please make sure each presenter’s contact information is
included with your submission.
Teaching
Sessions
Sessions
focusing on teaching issues are encouraged and will be
identified in the conference program. Please be sure to
indicate on your cover page whether your session is
directly related to teaching (curriculum, pedagogy,
classroom issues, etc.). Any type of session (panels,
papers, workshops, or roundtables) may be designated as a
Teaching Session.
Panels
The aim of panel submissions is to share knowledge with the
audience through the presentation of three to four related
papers and a brief consideration of them from a
discussant. A discussant is not necessary if more time for
audience discussion is desired.
Panel proposals should include:
1.) The Form for All Conference Submissions described
above. The chair and discussant of the session should be
clearly identified. Panel proposals will not be accepted
without an identified chair.
2.) A brief abstract/description of each paper in the panel
(not to exceed 250 words for each).
3.) A brief two-page CV for each presenter.
Panels must include a chair, and usually have three paper
presentations followed by a discussant. The suggested
division of time is five minutes for introductions, fifteen
minutes for each paper, ten minutes for commentary from the
discussant, and thirty minutes for questions and answers
from the audience. The main idea is to give each paper
presenter an equal amount of time, while ensuring time for
audience participation.
Chairs:
Chairs are responsible for introducing panel members,
ensuring that presenters keep within the time limits, and
facilitating discussion. Paper presenters and discussants
may chair a session in which they are presenting.
Discussants:
Discussants should offer critical comments on each paper or
on the papers as a group with an eye toward stimulating
discussion. Discussants may also serve as the session
chair. Discussants must send to the chair a brief biography
for the purpose of introductions.
Paper Presenters: Paper
presenters must send to the chair a brief biography for the
purpose of introductions, and must send a copy of their
paper to both the chair and discussant at least a month
before the conference. Giving the discussant time to read
papers in advance of the session is not only courteous, but
also will help to guarantee a more substantive and
stimulating session.
Individual
Papers
The aim
of individual paper submissions is to share knowledge with
the audience through the presentation of a paper. Paper
proposals should include:
1.) The Form for All Conference Submissions described
above.
a. If
the paper submitter is willing to also chair the session,
this should be clearly indicated on the cover page. (See
description of Chair in Panels, above).
b. In order to aid the program committee in composing
panels, individual paper submissions must be assigned a
category by field and content area.
2.) A
brief abstract/description of the paper (not to exceed 250
words).
3.) A brief two-page CV.
Individual paper presentations are organized by the
committee into panels (see description of panels above).
After acceptance, paper presenters must send to the
identified chair a brief biography for the purpose of
introductions, and send a copy of their paper to both the
chair and discussant at least a month before the
conference. Giving the discussant time to read the paper in
advance of the session is not only courteous, but also will
help to guarantee a more substantive and stimulating
session.
Workshops
The aim of workshops is to actively engage participants in
learning new skills and activities. Workshop proposals
should include:
1.) The Form for All Conference Submissions described
above.
2.) A description of the workshop, including brief
description of the goals for participants and the ways
these goals will be met (not to exceed 700 words total).
3.) A brief two-page CV for each presenter.
Roundtables
The aim of roundtables is to facilitate a discussion
amongst presenters and audience participants about a
particular topic or issue. Roundtable proposals should
include
1.) The Form for All Conference Submissions described
above. The chair of the roundtable should be clearly
identified on the cover page.
2.) A description of the roundtable, including a brief
description of the topic and its relevance or importance to
Asian/Pacific American Studies, and a description of each
presenter’s contribution (Not to exceed 700 words total).
3.) A brief two-page CV for each presenter.
Presenters usually introduce the topic, briefly contribute
their expertise or viewpoints, and frame discussion
questions to focus audience participation. As roundtables
are meant to encourage conversation and to model speaking
across boundaries and experiences, roundtable submissions
should include multiple viewpoints and diverse voices. In a
roundtable, the majority of the allotted time (~one hour)
should be devoted to discussion involving audience members.
Call
for Panel Chairs/Commentators
The
Program Committee seeks experienced scholars in all fields
and subfields relevant to Asian American Studies to serve
as Chairs and/or Commentators for panels at the Annual
Meeting. In order to increase the number and diversity of
participants at the meeting, international scholars are
particularly encouraged to apply. Priority consideration
will be granted to those who do apply to participate solely
as hairs/commentators, but those applying to present papers
may also ask to chair and/or comment. However, no
individual may present more than one paper or serve in more
than one capacity.
Program Questions?
For specific questions regarding type of sessions, submission guidelines, or other programmatic issues, or to share ideas for plenaries, please contact the Program Committee Co-Chairs, Mary Yu Danico mkydanico@csupomona.edu and Jon Okamura okamuraj@hawaii.edu.
Submission
Deadline and Instructions
Abstracts must be received by October 31, 2008. No late proposals will be accepted. We will accept proposals via postal mail and online submission. Faxed submissions will not be considered. Electronic submissions are strongly encouraged. Please visit http://donerightweb.com/aaas/callforpapers.php to complete the on-line submission form and upload abstracts and CVs.
A cover page submitted on-line without attached abstracts
or CVs is NOT considered complete. We will not accept or
consider submissions that are lacking information. All
notifications and announcements will be made by e-mail by
the end of December.
Submissions
FAQ:
Question:
When is the last possible day I can submit my proposal
online?
Answer: Note that the electronic submission site is likely to be very busy around the proposal submission deadline. You are strongly urged to submit your abstract as far in advance of the deadline as possible in order not to experience delays or problems in uploading your material. The deadline for 2009 conference proposals is Oct. 31, 2008.
Question:
Do I need to specify my area or field when I submit my
proposal?
Answer: As an
individual paper submitter, you are
required to
choose the content area of your paper to assist the program
committee in composing panels. Please note that this may be
different than your actual field. Uncategorized papers will
be given less consideration than those with specified
fields.
Question:
I want to submit my paper online, but it is a large
document and I can’t upload the file. Can you help?
Answer: Do
not upload
or send full papers. AAAS requires a brief abstract or
description of each paper (not to exceed 250 words). The
preferred format for all uploads is pdf (Adobe Acrobat). In
addition, do
not upload
or send CVs longer than two pages.
Question:
Do you prefer all CVs and abstracts combined into one file,
or may I upload multiple files?
Answer: We
prefer that you combine all of your abstracts and CVs for
your participants into one file. This lessens the chance of
lost files and incomplete submissions.
Question:
I’m having trouble submitting my proposal online. May I
submit through email or fax?
Answer: While we strongly encourage online submissions, we also will accept proposals through email or fax as a last resort. Please send an email with the subject header: AAAS 2009 Conference Proposal – your
last, first name to: ssh13@cornell.edu. The
fax number for the Secretariat’s office is 607-254-4996.
For both fax and email submissions, please make sure to
fill out the cover page with contact information for all
panelists.
Question:
My question hasn’t been answered, and I need help! Who
should I call?
Answer: For general questions about the conference or AAAS, you may call the Secretariat at 607-255-3320. For questions regarding programmatic issues, please contact the 2009 Program Committee Co-chairs: Mary Yu Danico mkydanico@csupomona.edu and Jon Okamura okamuraj@hawaii.edu.
Please click here to submit a conference proposal using the Online Submissions Form